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Home > Census instructions > Student definition

Student definition

There are two requirements that must be met for a student to be included on the Census form.

  1. The student (whether full-time or part-time) must be formally enrolled at the school, and
  2. the student must have attended the school for at least 11 days between the first day of the school year and Census Day.

A student who has attended the school for less than 11 days, however, can be included in the Census if the student’s absence was for a reason that was beyond the control of:

Some examples, expressed broadly, of reasons for absence that are beyond the control of the student’s parent/guardian, or the student (if living independently) are as follows:

While it is not possible to provide an exhaustive list of particularised examples to cover all contingencies in schools, see Appendix 2 for some more detailed instances applied to scenarios arising from time-to-time in schools.

In each case where a student has attended the school for less than 11 days and been included in the Census form, there must be documented evidence confirming the reasons preventing the student from attending the school during this period.

Note: All enrolment, attendance and related documentation used in completing the Census form must be retained by the school/governing body for a period of five years from Census Day, and in a way that ensures the integrity and security of the data and documents.


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Last updated 4 January, 2019

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