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Home > Census instructions > Boarding students and Boarding fee concessions > Completing the Boarding students and Boarding fee concessions page

Completing the Boarding students fields and Boarding fee concessions page

Boarding students who attend the school full-time

If your school is accredited for boarding students, and one or more boarding students attend the school full-time, you will need to complete the Boarding column under Eligible primary/secondary full-time students. All boxes that need to be completed appear red in colour and turn white once completed.

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Enter all Eligible primary/secondary full-time students that are boarding according to their year of schooling. The number of boarding students cannot exceed the number of students in the year level.

You can select the Set empty fields to 0 button once you have entered all students to populate the remaining fields with '0'.

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Boarding students who attend the school part-time

If your school is accredited for boarding students, and one or more boarding students attend the school part-time, you will need to complete the Boarding checkbox when you enter a student as a part-time student and that student is a boarding student.

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After selecting the OK button, the part-time student's FTE will be added to the summary Boarding column.

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Accredited for Boarding, no Boarding student enrolments

If the school is accredited for Boarding, but has no Boarding student enrolments in 2021, please enter 0 for all Boarding fields. This will not cause a validation error.

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Boarding only site, no classroom or distance education

Schools that have a site that is accredited for boarding only will not be completing a census form for that site. All boarding students are to be included on the host centre census form or other associated facility that is accredited for boarding.

If no other site is accredited for boarding, please contact the Board Secretariat.

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Boarding fee concessions

Only non-State schools accredited to enrol boarding students, and eligible for funding for boarding, should complete this section.

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2020 Average Boarding Enrolment: Schools should use the data on boarding enrolments provided in the 2020 Census for the Australian Government Department of Education (DE). Where the boarding enrolment in the DE census varies by 10 per cent or more from the boarding enrolment at the beginning of Semester 1 2020, schools should calculate an average of these two figures. Insert these data opposite the appropriate year levels. Enter a zero if there is no enrolment at particular year levels.

2020 Boarding Fee: The fee that an individual student would usually be charged as a 'first child'. The boarding fee excludes fees charged for the building account and other fixed costs.

Notional Boarding Fee Income (calculated): is obtained by multiplying the 2020 Average Boarding Enrolment by the 2020 Boarding Fee for each year level.

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Total Average Boarding Enrolment (2020) (calculated): is calculated by adding all the individual year level enrolments at 2020 Average Boarding Enrolment.

Total Notional Boarding Fee Income (2020) (calculated): is calculated by adding all the individual year level Notional Boarding Fee Income amounts. This total amount should be greater than or equal to the total boarding fees collected added to all fee concessions.

Notional boarding fee per student (calculated): is calculated by dividing the Total Notional Boarding Fee Income (2020) by Total Average Boarding Enrolment (2020).

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Next add in the Accounting method by clicking the Edit button.

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If selecting the ‘Accounting method’ from the drop down, complete the information required.

Accrual accounting only:
Total Boarding fee concessions, including actual bad debt ‘write-off’ to provision account (2020 school year): to obtain all boarding fee concessions, including bad debt provisions that apply to the 2020 school year.

Boarding fee concessions granted for church membership (2020): The amount which has been granted as concessions for church or parish membership during 2020.

Boarding fee concessions for all non-hardship/non-sibling reasons (2020): The amount which has been granted as scholarships or concessions for reasons other than economic hardship or having student siblings - for example, concessions to students who are children of staff members.

Select the OK button. The information will now appear.

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If selecting 'Cash Accounting' from the drop down, complete the information required.

Cash accounting only:

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Total boarding fees collected for 2020: is collected as boarding fees for 2020. The figure should be readily derived from examination of a 2020 financial statement. Monies collected in 2020 that relate to the 2019 school year should be included.

Notional boarding fee concessions to ALL students in 2020 (calculated): is obtained by deducting total boarding fees collected from total notional boarding fee income.

Fee concessions minus concessions that are not included in the final computation (calculated): Notional boarding fee concessions to ALL students in 2020 minus Boarding fee concessions for church membership/ non-hardship/non-sibling reasons (2020).

This calculation removes fee concessions that are not included in the final computation of school fee concessions.

Fee concessions FTE (calculated): Fee concessions minus concessions that are not included in the final computation divided by Notional boarding fee per student.

This calculation converts the dollar value of all concessions that are not included in the final computation into an equivalent number of full-time students who have been granted full-fee concessions.

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No Boarding fee concessions data available from 2020

If there are no Boarding fee concession data available from 2020, please enter 0 for the Boarding fee concessions fields.

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For Accounting method, select N/A.

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Last updated 19 February, 2021

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