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Completing the part-time students page

Start by interrogating the school's data to see whether there are part-time students who did not attend the school during the relevant period for the Minimum Period Part-time ("MPP") of the program or course of study for which the students are enrolled.

For the purposes of the 2022 Census and due to the delayed start, schools can count the days that a student is enrolled to attend from 31 January 2022 to 4 February 2022 (the “initial part-time days”) as attending rather than ‘absence beyond the control’. This is an administrative measure to avoid schools having to enter students unnecessarily in this section.

When determining whether a student needs to be entered in this table, schools should collate the number of students who did not attend the school from 7 February 2022 to 25 February 2022 for the MPP minus the initial part-time days.

For example, a student attends 4 days per week Monday to Thursday. With the school year starting on Monday 31 January 2022 for Census purposes, the part-time days (PTD) are 16. The MPP will be 9 (16x11/20). The initial part-time days is 4 days. Therefore, if the student attended for 5 or more days, the student will automatically be eligible for inclusion as a part-time student and therefore does not need to be entered in this section.

Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the student are enrolled

If students fall into this category, answer the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the Minimum Period Part-time of the program or course of study for which the students are enrolled? with 'Yes'.

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Select Click here.

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A new window will pop up. Provide the response 'Yes'. Select the OK button.

A new section will be displayed titled Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled.

Enter each part-time student who was attending the school for less than the minimum period during the RP into this section on the Census form. This will allow you to determine if they are eligible for inclusion in the part-time count of the Census.

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To start entering a student, select the Add button or Click here.

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A new window will pop up. Enter all of the information as requested. All fields are mandatory.

Days absent (ARBC + ARWC) + days attending must equal the Part-time days.

Formula MPP

* Minimum period part-time ('MPP'): This figure is calculated automatically from data entered into the Census form. It is calculated as follows:

To determine the MPP, divide 11 by the number of days in the RP and multiply this number by the number of days the student is enrolled to attend the school on a part-time basis during the RP. The MPP must be rounded up to a whole number.
            Formula: MPP = PTD x (11/RP)

PTD means the number of days during which a program or course of study, for which the student is enrolled, is taught in the relevant period.

Example:
Levi, a part-time student, is enrolled to attend a non State school Tuesday to Friday of each week. The school opened on, Monday, 31 January 2022, so the RP for that school is 20 days. For Levi, there are 16 days in his educational program over the RP. This is his PTD.

MPP = 16 days x (11/20)
= 8.8 days rounded up to 9 days.

Levi’s MPP is therefore nine days. Note that a part day is taken to be one whole day for the purpose of calculating MPP and PTD.

Examples

Maya: Part-time enrolment – automatically eligible – no need to enter in table

Maya calendar part-time

Maya is enrolled to attend Monday to Thursday. The RP is 20 days. Maya has 16 days in her educational program over the RP. This is her PTD.

MPP = 16 days x (11/20)
= 8.8 days rounded up to 9 days.

Maya started school on 7 February 2022. She attended for six days up until and including 15 February 2022, but then a medical condition prevented her from attending for the remainder of February.

With the initial four days from 31 January 2022 to 3 February 2022, she is automatically eligible for inclusion in the Census as she has attended for at least her 9 days minimum period part-time (initial four part-time days and six days actual attendance).

Maya does not need to be entered in the table.


Martha: Part-time enrolment – eligible – enter in table

Martha calendar part-time

Martha is enrolled to attend Tuesday to Thursday. The RP is 20 days. Martha has 12 days in her educational program over the RP. This is her PTD.

MPP = 12 days x (11/20)
= 6.6 days rounded up to 7 days.

She went on a planned holiday with her family returning home on 16 February 2022. On her return she got sick and was unable to come to school on 17 February 2022. She took a COVID-19 test the next day and got a positive result. She went into isolation and was unable to return to school until after Census day.

Decision: Martha is eligible to be included as the four days of illness and isolation were beyond the control of her parents.

Martha needs to be entered in the table as illustrated below as she only attended for three days (initial three part-time days). Together with her four absence days beyond the control between 7 February 2022 and 25 February 2022, she meets her seven days minimum period part-time and is eligible for inclusion.

Martha part-time

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All part-time students were attending the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled

Answer the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the Minimum Period Part-time of the program or course of study for which the students are enrolled? with 'No'.

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Select Click here.

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A new window will pop up. Provide the response 'No'. Select the OK button.

Eligible primary and secondary part-time students

Enter each eligible part-time student individually into the Eligible primary part-time students (Prep Year to Year 6) section on the Census form or the Eligible secondary part-time students (Year 7 to Year 12) section. Include the Yes students from the Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the student are enrolledsection of the Census form.

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Select the Add button.

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Enter each student according to:

The Census form will calculate the FTE for each student. All students that are not eligible (for example, where the column Eligible for inclusion in the Census as a part-time student = No) are not to be included anywhere on the form.
Students entered here will be added to the summary Headcount and FTE tables at the bottom of the page.

Please refer to the individual needs category sections for entering part-time ESL, Indigenous, SWD, Students from isolated zones and boarding students.

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Reference period

The reference period for determining the Full-Time Equivalent (FTE) of a student consists of five continuous school days within the RP.

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Last updated 25 January, 2022

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