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Home > Census instructions > Part-time students

Part-time students

A part-time student is a person who satisfies the student definition but who undertakes a workload less than that usually undertaken by a full-time student (as determined by the school) for that year. A part-time student has an FTE of less than 1.0.

A part-time student can be included if the student:

A part-time student is also taken to have attended the school if:

* Minimum Period (‘MP’): To determine the MP, divide 11 by the number of days in the RP and multiply this number by the number of days the student is enrolled to attend the school on a part-time basis during the RP. The MP must be rounded up to a whole number.

Formula: MP = PTD x (11/RP)

PTD means the number of days during which a program or course of study, for which the student is enrolled, is taught in the relevant period.

A part-time student is enrolled to attend a non-State school on Monday to Thursday of each week. The school opened on Tuesday, 28 January 2020, so the RP for that school is 24 days. For this student, there are 19 days in their educational program over the RP.

MP = 19 days x (11/24)
= 8.71 days rounded up to 9 days.

The student’s MP is therefore nine days. Note that a part day is taken to be one whole day for the purpose of calculating MP and PTD.

The reference period for determining the Full Time Equivalent (FTE) of a student consists of five continuous school days within the RP.

Enter each part-time student individually according to year level, gender, number of hours attended during the reference period by the part-time student and number of hours attended during the reference period by a full-time student in the same or equivalent year level at the school. The Census form will calculate the FTE for each student.

Enrolment and attendance records, and all associated documentation used in determining eligibility for students to be counted on the Census form, must be retained by the school/governing body for a period of five years from Census Day, and in a way that ensures the integrity and security of the data and documents.

A part-time student must be an Australian citizen, permanent resident, or person with appropriate resident status.

Students to be excluded

Further information is available in Appendix 2.


Click on the link to watch a short vodcast explaining the application of the minimum attendance requirements and applying the ‘Beyond the control of’ test.

Last updated 30 January, 2020

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