(applies to regular full-time and part-time students - updated for 2020)
There are three requirements that must be met for a student to be included on the Census form as a regular student:
- The student (whether full-time or part-time) must be formally enrolled at the school;
- the student must have attended the school for at least 11 days for full-time students (or at least the minimum period for part-time students) between the first day of the school year and Census Day; and
- the student must be an Australian citizen, permanent resident, or a person with appropriate resident status.
A student who has attended the school for less than 11 days for full-time students (or less than the minimum period for part-time students), however, can be included in the Census if the student’s absence was for a reason that was beyond the control of:
- the student's parent/guardian; or
- the student (if living independently).
Some examples, expressed broadly, of reasons for absence that are beyond the control of the student's parent/guardian, or the student (if living independently) follow:
- natural disasters – for example cyclone, bushfire, flood;
- student's illness;
- death or illness of a member of the student’s immediate family (such as a parent, guardian, grandparent, sibling);
- funeral customs within the student’s community; or
- student is a competitor in an elite level sports competition.
While it is not possible to provide an exhaustive list of particularised examples to cover all contingencies in schools, see Appendix 2 for some more detailed instances applied to scenarios arising from time-to-time in schools.
In each case where a student has attended the school for less than 11 days for full-time students (or less than the minimum period for part-time students) and been included in the Census form, there must be documented evidence confirming the reasons preventing the student from attending the school during this period. All students who have not met minimum attendance requirements are to be listed in the additional data requirements workbook.
Note: All enrolment, attendance and related documentation used in completing the Census form must be retained by the school/governing body for a period of five years from Census Day, and in a way that ensures the integrity and security of the data and documents.
Click on the links to watch short vodcasts explaining:
- the application of the minimum attendance requirements and applying the 'Beyond the control of' test; and
- full-time attendance - not eligible, even though exemption from attendance is granted by principal, further explained.
Last updated 7 February, 2020