Completing the full-time students page
Start by interrogating the school's data to see whether there are students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled.
Full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled
If students fall into this category, answer the question Did the school have full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled? with 'Yes'.
Select
A new window will pop up. Provide the response 'Yes'. Select the button.
A new section will be displayed titled Full-time student who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled.
Enter each full-time student who did not attend for at least 11 days during the RP into this section on the Census form. This will allow you to determine if they are eligible for inclusion in the full-time count of the Census.
To start entering a student, select the button or .
A new window will pop up. Enter all of the information as requested. All fields are mandatory.
- Student Identifier – Enter a unique student identifier, which does not explicitly identify any individual.
- Year Level – Select the year level of the student from the drop-down menu.
- Gender – Select the gender of the student from the drop-down menu.
- Relevant Period (RP) – Automatically calculated from the First day that students were to attend the school, entered in the Relevant Period section of the form
- Minimum Period Full-time (MPF) – Always 11 days (pre-populated)
- Number of days attending (NDA) – Enter the number of days the student was attending the school from the first day of the school year until Census Day.
- Number of days absent beyond control (ARBC) – Enter the number of days the student was absent where the reason was beyond the control of the student, parent or guardian.
- Number of days absent within control (ARWC) – Enter the number of days the student was absent where the reason was within the control of the student, parent or guardian.
- Eligible for inclusion as a full-time student – Automatically calculated. This will tell you whether the student can be included in the Census despite not having attended for the MPF.
- Beyond Control Reason/s – Select relevant reason/s for any beyond control absences that you have stated in ARBC. For example if a student was absent for 20 days in total and 10 were absences beyond the control for two separate reasons, select the two reasons from Beyond Control Reason/s from the drop-down on the Census form. If the relevant reason is not listed, choose 'Other'.
- Within Control Reason/s – Select relevant reason/s for any absences that were within the control that you have stated in ARWC. For example if a student was absent for 16 days in total and all 16 days were absences within the control (for example, planned holiday) select the reason from Within Control Reason/s from the drop-down on the Census form. If the relevant reason is not listed, choose 'Other'.
Reasons available for Beyond Control:
- Student illness
- Enrolled late due to reason beyond the control
- Delay in return from planned travel due to reason beyond the control
- Emotional and behaviour reasons, school actively working with student
- Transferred from other school, but prevented from attending due to reason beyond the control
- Illness of member of immediate family
- Student free day
- Student suspension from attendance
- Pandemic (health direction)
- Pandemic (at risk person including immediate family)
- Family reasons
- Death of member of immediate family
- Natural disaster
- Funeral customs within student's community
- Flexible timetable – No learning timetabled
- Abstudy reasons
- Transport reasons
- Cultural reasons
- Student is competitor in elite level sports competition
- Other
Reasons available for Within Control Reason/s:
- Planned travel / holiday
- Enrolled late, but reason was within control
- Transferred from other school, but reason was within control
- Pandemic (absent by choice)
- Unexplained absence
- School refusal
- Family reasons
- Financial reasons
- Other
This student is not eligible for inclusion as the number of days attending and number of days absent beyond control do not add up to 11 days or more.
This student is eligible for inclusion as the number of days attending plus number of days absent beyond control add up to 11 days or more.
You can enter as many students as required via the button.
All students where Eligible for inclusion as a full-time student reads 'Yes' can be included in the overall full-time student count.
All full-time students were attending the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled
Answer the question Did the school have full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled ? with 'No'.
Select
A new window will pop up. Provide the response 'No'. Select the OK button.
Eligible Primary and Secondary full-time students
Enter all eligible full-time students into the Eligible primary full-time students (Prep Year to Year 6) or the Eligible secondary full-time students (Year 7 to Year 12) section on the Census form, according to whether they are primary or secondary. Include the Yes students from the Full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled section of the Census form as per their enrolled year of schooling. All students that are not eligible (for example, where the column Eligible for inclusion in the Census as a full-time student = No) are not to be included anywhere on the form.
All boxes that need to be completed appear red in colour and turn white once completed.
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Enter all primary/secondary full-time students according to their year of schooling and gender.
You can select the button once you have entered all students to populate the remaining fields with '0'.
The form will calculate the totals.
Select the button once you have completed all fields.
Last updated 13 January, 2023