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Home > Census instructions > Full-time students > Completing the Full-time students page

Completing the Full-time students page

Start by interrogating the school's data to see whether there are students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled.

For the purposes of the 2022 Census and due to the delayed start, schools can count the initial five days from 31 January 2022 to 4 February 2022 as attending rather than ‘absence beyond the control’. This is an administrative measure to avoid schools having to enter students unnecessarily in this section.

When determining whether a student needs to be entered in this table, schools should collate the number of students who did not attend the school from 7 February 2022 to 25 February 2022 for at least six days of the program or course of study for which the student is enrolled. Together with the initial five days counted as attendance, any student who has attended for six or more days, will automatically be eligible for inclusion as a full-time student and therefore does not need to be entered in this section.

Full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled

If students fall into this category, answer the question Did the school have full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled? with 'Yes'.

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Select Click here.

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A new window will pop up. Provide the response 'Yes'. Select the OK button.

A new section will be displayed titled Full-time student who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled.

Enter each full-time student who did not attend for at least 11 days during the RP into this section on the Census form. This will allow you to determine if they are eligible for inclusion in the full-time count of the Census.

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To start entering a student, select the Add button or Click here.

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A new window will pop up. Enter all of the information as requested. All fields are mandatory.

Days absent (ARBC + ARWC) + days attending must equal the Relevant Period (20 days).

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Reasons available for Beyond Control:

Reasons available for Within Control Reason/s:

Examples

Maya: Full-time enrolment – automatically eligible – no need to enter in table

Calendar Maya

Maya started school on 7 February 2022. She attended for seven days up to and including 15 February 2022, but then a medical condition prevented her from attending for the remainder of February.

With the initial five days from 31 January 2022 to 4 February 2022, she is automatically eligible for inclusion in the Census as she has attended for at least 11 days (initial five days and seven days actual attendance)

Maya does not need to be entered in the table.


Annette: Full-time enrolment – not eligible – enter in table

Calendar Annette

Annette was formerly enrolled in a State school in Queensland in close proximity to a non-State school. Three days out from Census Day, Annette’s parents decided to cease her enrolment in the State school and enrol her in the non-State school, whereupon she attended for all three days.

Even with the initial five days from 31 January 2022 to 4 February 2022 counting as attending, Annette is not eligible to be counted in the Census as the family’s decision to change Annette’s school enrolment was within their control.

Note: If Annette ceased enrolment at the State school as a result of bullying, this scenario would fit under student emotional and behavioural issues regarding meeting the minimum attendance requirements and ‘Beyond the control of’ test.

Annette needs to be entered in the table as below as she has only attended for eight days (initial five days and three days actual attendance). As all her absence days between 7 February 2022 and 25 February 2022 were within the control, she has not reached the 11 days minimum period full-time and is therefore ineligible for inclusion.

Annette


Roger: Full-time enrolment – eligible – enter in table

Roger calendar

Roger was formerly enrolled in a government school in Tasmania. One of his parents had been unexpectedly transferred over the summer holidays to Queensland. During the holidays, they enrolled Roger in the school. As a result of delays in moving out of the family home in Tasmania, securing a residence near the parent’s work and Roger’s school, and travelling interstate, since arriving Roger has attended all three available days of school.

Decision: Roger is eligible to be included in the Census as the time taken to move to Queensland is beyond the control of his parents.

Roger needs to be entered in the table as illustrated below as he only attended for eight days (initial five days and three days actual attendance). Together with his absence days beyond the control between 7 February 2022 and 25 February 2022, he is over the 11 days minimum period full-time and is eligible for inclusion.

Roger


Vanessa: Full-time enrolment – eligible – enter in table

Vanessa calendar

Vanessa, an enrolled student at the school, travelled with her family to a remote part of Indonesia over the summer holidays. The family planned to return home on the third day of the original first school term (27 January 2022), so that Vanessa could attend school on and from that day. That part of Indonesia, however, experienced a catastrophic earthquake. This prevented the family from returning home until two days before Census Day, enabling Vanessa to attend the school for those two days.

Decision: Vanessa is eligible to be included in the Census as the earthquake is beyond the control of her parents.

Vanessa needs to be entered in the table as below as she only attended for seven days (initial five days and two days actual attendance). Together with her absence days beyond the control between 7 February 2022 and 25 February 2022, she is over the 11 days minimum period full-time and is eligible for inclusion.

Vanessa


Martha: Full-time enrolment – eligible – enter in table

Martha calendar

Martha went on a planned holiday with her family returning home on 16 February 2022. On her return she got sick and was unable to come to school on 17 February 2022. She took a COVID-19 test the next day and got a positive result. She went into isolation and was unable to return to school until after Census day.

Decision: Martha is eligible to be included as the seven days of illness and isolation were beyond the control of her parents.

Martha needs to be entered in the table as illustrated below as she only attended for five days (initial five days). Together with her seven absence days beyond the control between 7 February 2022 and 25 February 2022, she is over the 11 days minimum period full-time and is eligible for inclusion.

Martha


Shania: Full-time enrolment – automatically eligible – no need to enter in table

Shania calendar

Shania has a medical condition that puts her at high risk of serious illness from COVID-19. Her doctor has advised that it would be best that she undertakes remote learning while COVID-19 case numbers are still high. The school has been able to accommodate her situation and is providing her with an individual learning plan where she can do all of her school work from home while fulfilling all curriculum, assessment and reporting requirements as per the school’s written educational program.

Shania has had a week off due to some medical complications, but has done school work on all of the other days. Shania is automatically eligible for inclusion as she had 15 days of attendance (initial five days and 10 days actual attendance from home).

Shania does not need to be entered in the table.


You can enter as many students as required via the Add button.

Overview Full-time 11 days

All students where Eligible for inclusion as a full-time student reads 'Yes' can be included in the overall full-time student count.

All full-time students were attending the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled

Answer the question Did the school have full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled ? with 'No'.

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Select Click here.

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A new window will pop up. Provide the response 'No'. Select the OK button.

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Eligible Primary and Secondary full-time students

Enter all eligible full-time students into the Eligible primary full-time students (Prep Year to Year 6) or the Eligible secondary full-time students (Year 7 to Year 12) section on the Census form, according to whether they are primary or secondary. Include the Yes students from the Full-time students who did not attend the school during the relevant period for the school for at least 11 days of the program or course of study for which the students are enrolled section of the Census form as per their enrolled year of schooling. All students that are not eligible (for example, where the column Eligible for inclusion in the Census as a full-time student = No) are not to be included anywhere on the form.

All boxes that need to be completed appear red in colour and turn white once completed.

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Enter all primary/secondary full-time students according to their year of schooling and gender.

You can select the Set empty fields to 0 button once you have entered all students to populate the remaining fields with '0'.

The form will calculate the totals.

Select the Next button once you have completed all fields.

>> Part-time students

Last updated 25 January, 2022

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