Changes from previous year
Census online from 2021
The School Survey Data for Non-State Schools – Queensland (aka the ‘Census’) moved online in 2021. Since then, a web based Census form is available for each accredited and operating site and mode of delivery in NSSAB Online Services.
The online form allows for pre-population of a number of fields including school name, site code, other accreditation information and contact details. These fields should be checked by schools. Pre populated fields related to accreditation are not updatable and, if any errors are found, users will need to contact the Non-State Schools Accreditation Board Secretariat ('NSSAB Secretariat'). Pre-populated fields related to school contact and principal details are updatable and any changes can be made on the form.
The online form also allows for accuracy and consistency checks in real time. If the form detects an error or inconsistency, an error message will appear informing the user what has gone wrong and how to fix it. These are called validation errors. All validation errors must be addressed before the Census form can be submitted.
In order to access the Census form, users must first log in to NSSAB Online Services. Once logged in, users will see a banner at the top of the page alerting them to the need for the submission of the school survey data.
All Census form/s for the school/governing body will be available for completion. Data entry may then begin.
The Census form automatically saves as the user progresses through it. This allows a user to stop entering data at any point, log out if they wish, and then come back at a later stage (after logging in again) to continue on from where they left off with the previously entered data available.
For the 2022 Census, the following changes were made to this document:
- Special provisions for 2022 due to school start delay (highlighted in yellow throughout the document)
- Definition of “residing in Queensland” in relation to distance education students
- New sections regarding enrolment verifications including:
- Enrolment verification program
- Availability of audit documentation
- Finalising the audit
Please ensure you familiarise yourself with all definitions to ensure that students entered on the Census form conform to the definitions and requirements in the instructions. The data in the Census form will be validated and may be subject to enrolment verification by the Board’s authorised persons (auditors).
On 9 January 2022, the Premier of Queensland announced the Government policy decision to delay the formal start of the academic school year. The announced changes are required for state schools in Queensland. All governing bodies are able to determine term dates and school holidays for the non-state schools they operate.
Changes to the Census instructions
This has resulted in the need to change the Census instructions.
All changes made to the instructions due to the special provisions for 2022 are highlighted in yellow.
For the purposes of the Census, the relevant period starts on 31 January 2022 for all schools.
Enter 31 January 2022 as the first day that students were to attend the school in 2022, regardless of whether you are a school that has Year 11 and 12 students or not, and regardless of the date the school and year levels commence in the 2022 school year.
For all schools, the relevant period will be 20 days. This means that the relevant period in 2022 for all non state schools will be the 20 days from Monday 31 January 2022 to Friday 25 February 2022.
The initial five days from 31 January 2022 to 4 February 2022 can be counted as attendance for all students regardless of whether students are:
- not at school due to the school not providing education;
- at school for supervision as they are vulnerable or their parents are essential workers unable to work from home; or
- undertaking remote learning.
Last updated 25 January, 2022