Access keys | Skip to primary navigation | Skip to secondary navigation | Skip to content | Skip to footer |
Problems viewing this site
Home > Census instructions >Tools

Tools

The Online Census has built in tools that might assist governing body and school users during or after census submission. The Tools menu can be found on the top right-hand side on the Census homepage.

Select Tools and a drop-down menu will open up.

screen shot

You can perform the following tasks:

These tools may be useful for governing bodies with multiple schools to check the raw data (csv format) in their system before submission, download a copy of the raw data (csv format) after submission or submit completed and authorised data collection forms in bulk.

[top of page]

Download Ready to authorise/submit data

To download data prior to submission, select the relevant .csv file under the heading 'Download Ready to authorise/submit data'.

screen shot

Depending on your browser, the file will either download to a location on your computer or ask you what you want to do with it.

Example from Edge

screen shot

You can Open the file or open the folder that the file downloaded to.

Example from Internet Explorer

screen shot

You can either Open or Save the file.

The csv file

If there is no data as none of the data collection forms have a status of Ready to authorise or Ready to submit, the file will say 'No data found'.

screen shot

Otherwise the data will display in the .csv file for all census returns that have a status of Ready to authorise or Ready to submit.

screen shot

[top of page]

Download Submitted data

To download all submitted data, select the relevant .csv file under the heading 'Download Submitted data'.

screen shot

Follow the remaining steps as per Download Ready to authorise/submit data.

[top of page]

Bulk submit multiple census forms

You can bulk submit up to 20 census forms at a time as long as these have been completed without errors and have the Authorisation and declaration filled in.  The census form status has to be Ready to submit.

Select Bulk submit multiple census forms from the Tools menu.

screen shot

This will show you all the census forms that are ready to be submitted.

screen shot

Select the census forms that you would like to submit in bulk (you can select up to 20 at a time) by ticking the box at the start of the row of the form.

The page will show you how many you have selected.

Select the Submit the selected census forms button.

screen shot

A progress indicator bar will who how far along the submission is.

Once the submission process is complete, a pop-up window will appear telling you that the submission was successful and providing you with a link to the Census Feedback Survey.

screen shot

>> Appendix 1

[top of page]

Last updated 28 January, 2021

On this page